Invoice generator for the United Kingdom

HMRC expects a unique invoice number, your business name, address and VAT number, the invoice date and time of supply, the customer's name and address, a description of each item with quantity and unit price, the VAT rate and amount, and the totals with and without VAT. Businesses that are not VAT-registered leave the VAT fields out. Check HMRC's current guidance for your case.

Registration is compulsory once your VAT-taxable turnover passes the threshold HMRC sets (£90,000 since April 2024; confirm the current figure) and voluntary below it. Until you are registered, do not show VAT on invoices, and use the zero rate option only when your supply is genuinely zero-rated.

30 days is the default: unless you agree otherwise, payment is treated as late 30 days after the invoice or delivery, and statutory interest can apply to business customers. Many small businesses use 14 days; whichever you choose, put the due date and bank details on the invoice.

At minimum your business name, the date, and the total. If you charge GST/HST, invoices of $100 or more also need your GST/HST registration number and the tax amount or rate, and invoices of $500 or more need the buyer's name, payment terms and a description of each item so they can claim the tax back. The CRA publishes the current list.

You must register and charge it once your taxable sales pass $30,000 over four consecutive calendar quarters. Below that you are a small supplier and can choose to register, which lets you claim back the tax you pay on business purchases. Until you are registered, leave the tax set to "No tax".

Usually the rate of the province where your customer receives the goods or service, not where you are. An Ontario business invoicing an Alberta client normally charges 5% GST, and invoicing a Nova Scotia client charges 14% HST. Provinces with their own PST or QST have separate registration rules, so check before you charge those.

The currency and its number format, the tax options (province, sales tax rate, VAT rate, GST rate) and the name of the tax ID field (GST/HST number, VAT number, GSTIN, ABN) follow the country you pick. Line items, discount, notes, logo and the PDF work the same everywhere. The rates are for guidance only; what you must charge depends on your registration and where your customer is, so confirm with your tax authority or accountant.

Click Download PDF and choose "Save as PDF" as the printer in the dialog that opens. On an iPhone or Android phone, the print preview offers a share or save option that creates the PDF.

No. Everything you type stays in your browser and nothing is sent to us. If you tick "Keep this invoice in this browser", a copy is saved in your browser's local storage on that device only, and unticking the box deletes it.

Yes. With the keep box ticked, the page reopens with your details and the last line items in place, so you only change the number, dates and items. If you send a lot of invoices every month, a proper invoicing setup linked to your email and bank is a normal part of our tech help work.